Let's say my email address is gtutor@gmail.com (which it is!). Gmail allows you to use dots in between the characters of the user name portion (that's the part to the left of the @ sign). So - any email that gets sent to:
g.tutor@gmail.com
g.tutor@gmail.com
or even
g.u.t.o.r@gmail.com
would still end up at my regular email account, gtutor@gmail.com. Even though you only signed up for one Gmail account, you effectively have several accounts by using this feature. You can use one configuration for work, one for home, one for school, etc. and you still only have to check that one email account to receive all of them.
Trick #2
This one is really cool. You can use the "+" sign after your user name and enter anything you want after that, and the email will still get to your original account. So, next time you are at a website that requires you to put in an email address to register, you don't have to worry about them spamming you because you can enter your email address like this:
gtutor+flakywebsite@gmail.com
If you wanted to get really fancy, you can use a different word or number (or combination) every time you give out your email address, then track which site or company sold your email to some spammer. Then, just tell Gmail to automatically delete any emails that contain that code.
Tips #1
Google Mail introduced a new feature recently that can be helpful in finding out if someone else has or had access to your Gmail account. The function is a bit hidden in the footer area of Gmail after you log in. Just scroll down to the bottom until you reach the line at the bottom starting with Last account activity.
Gmail provides information about the time of the last login and which IP has been used to login to the account. A Details link is available at the end of the line which opens a popup window with further information.
Activity on this account is the name of the window and it displays the last five activities in a table with information about the access type (pop, mobile, browser), IP of the computer that logged into Gmail and the time.
Use Gmail like an external hard drive
http://www.softpedia.com/get/
Use up any vegetating space in your Gmail account with this Windows drive shell extension. Your Gmail space appears in My Computer/Windows Explorer as an external drive, and when you drag and drop a file to the drive, it sends an email to your Gmail account with the file as an attachment. Note that this is a fairly old program but seems to have been updated for the latest Gmail version. Mac users can try gDisk and Linux users can check out GmailFS.
Tips #3
- Add "(EOM)" to the subject of one-liner messages.
If you ever want to send a quick note where the subject is the entire message (like "Want to grab lunch at 12:30?"), but are annoyed when Gmail prompts you to add body text, just type "EOM" or "(EOM)" at the end of the subject line (short for End Of Message), and Gmail will politely send the message without the extra prompt.
Recover your password via text message
Even the best of us forget our passwords from time to time. In fact, recovering passwords is one of the top reasons people visit the Gmail Help Center. To help with these situations, google recently added the ability to recover your password via text message.
To turn this on for your account, just sign in, select 'Change Password Recovery Options,' enter your cell phone number and click 'Save.'
Next time you forget your password, enter your username on the password-assistance page, and Google will text you a recovery code. No need to check another email account or even leave the page.
In general, it's a good idea to add as many password recovery options to your Google Account as possible, like a secondary email address and security question. And don't forget to keep them up-to-date.
Tips #5
Advanced Search - 'Query Words'
| Operator | Definition | Example(s) |
|---|---|---|
| from: | Used to specify the sender | Example - from:amy Meaning - Messages from Amy |
| to: | Used to specify a recipient | Example - to:david Meaning - All messages that were sent to David (by you or someone else) |
| subject: | Search for words in the subject line | Example - subject:dinner Meaning - Messages that have the word "dinner" in the subject |
| OR | Search for messages matching term A or term B* | Example - from:amy OR from:david Meaning - Messages from Amy or from David |
| - (hyphen) | Used to exclude messages from your search | Example - dinner -movie Meaning - Messages that contain the word "dinner" but do not contain the word "movie" |
| label: | Search for messages by label* *There isn't a search operator for unlabeled messages | Example - from:amy label:friends Meaning - Messages from Amy that have the label "friends" |
| has:attachment | Search for messages with an attachment | Example - from:david has:attachment Meaning - Messages from David that have an attachment |
| filename: | Search for an attachment by name or type | Example - filename:physicshomework.txt Example - label:work filename:pdf |
| " " | Used to search for an exact phrase* *Capitalization isn't taken into consideration | Example - "i'm feeling lucky" Example - subject:"dinner and a movie" |
| ( ) | Used to group words Used specify terms that shouldn't be excluded | Example - from:amy (dinner OR movie) Example - subject:(dinner movie) |
| in:anywhere | Search for messages anywhere in your account* *Messages in 'Spam' and 'Trash' are excluded from searches by default | Example - in:anywhere subject:movie Meaning - Messages in 'All Mail', 'Spam', and 'Trash' that contain the word "movie" |
| in:inbox in:trash in:spam | Search for messages in 'Inbox', 'Trash', or 'Spam' | Example - in:trash from:amy Meaning - Messages from Amy that are in the trash |
| is:starred is:unread is:read | Search for messages that are starred, unread or read | Example - is:read is:starred from:David Meaning - Message from David that have been read and are marked with a star |
| cc: bcc: | Used to specify recipients in the 'cc' or 'bcc' fields | Example - cc:david Meaning - Messages that were cc-ed to David |
| after: before: | Search for messages after or before a certain date* *Date must be in yyyy/mm/dd format. | Example - after:2004/4/17 before:2004/4/18 Meaning - Messages sent on April 17, 2004.* *More precisely: Messages sent on or after April 17, 2004, but before April 18, 2004. |
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